The ASEAN Secretariat was established in 1976 by the Foreign Minister of ASEAN with basic functions of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve centre of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people.
In alignment with the ASEAN Community Vision 2045 and Strategic Plans of the three ASEAN pillars of Political-Security Community, Economic Community and Socio-Cultural Community, and ASEAN Connectivity, and supported by the Department of Community and Corporate Affairs, the ASEAN Secretariat is inviting Indonesian citizens or ASEAN Nationals who are already residing and eligible to work in Indonesia to apply for the position of Officer for Human Rights Division, ASEAN Political and Security Community Department.
Remuneration and Benefits:
Successful candidate will be offered a basic salary of IDR 16,835,950 and attractive remuneration package including monthly transportation allowance, outpatient medical reimbursement, hospitalisation & life insurance, annual bonus of a month’s basic salary, and gratuity. Subject to good performance during the probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of the 6-month probationary period.
1. Provide assistance to meetings under the Division’s purview:
- Prepare provisional agenda and tentative programme, document kit, as well as prepare concept papers and/or briefing notes;
- Coordinate meeting logistics with the host country;
- Service meetings, including note-taking, distribution of documents and other necessary tasks;
- Prepare meeting reports/summary records, table of follow-up actions, and circulation of outcome documents;
- Assist in follow-up actions on decisions and agreements made at the meetings.
2. Assist the implementation of AICHR’s programmes and activities:
- Assist in the preparation of concept notes and project proposals, including budget projection and mobilisation;
- Assist in the project appraisal and approval process to ensure compliance with the ASEAN Secretariat’s guidelines and procedures;
- Assist in managing all sources of funds in the implementation of AICHR’s programmes and activities; and
- Assist in the monitoring and evaluation (M&E) of AICHR’s programmes/activities and its reporting requirements.
3. Provide technical and administrative assistance to applications of CSOs for Consultative Relationship with AICHR:
- Assist the members of the AICHR Screening Panel in the evaluation, research and study of the applications;
- Maintain (i) the register of CSOs/Institutions with consultative relationship with AICHR; and (ii) the list of CSOs/Institutions applying for the consultative relationship with AICHR;
- Provide advice to CSOs on their applications;
- Liaison between CSOs/Institutions with consultative relationship and AICHR in the application process; and
- Prepare updates on accredited CSOs with consultative relationship with AICHR.
4. Provide technical advice, recommendations, and administrative support:
- Conduct collation, research and analysis development on matters related to human rights;
- Assist in the development of projects and programmes related to human rights;
- Assist in preparing technical briefing notes on topical human rights issues;
- Maintain a database of papers and information on thematic issues of human rights; and
- Maintain database and assist in the handling of communications sent to ASEAN and AICHR.
5. Assist in cross-pillar and cross-sectoral coordination and collaboration on human rights:
- Attend meetings related to human rights under relevant agendas;
- Represent the ASEAN Secretariat and serve as a resource person when needed;
- Draft and summarise reports, prepare briefing notes/talking points, and speeches, moderate discussions and deliver presentations; and
- Attend and summarise meetings with external partners.
- Assist in preparing the annual budget of the Division for travel and hosting of meetings, and monitoring the utilisation of the allocated budget.
6. Any other matters as directed by the Political-Security Directorate, and Human Rights Division.
Qualifications
- Advanced university degree (Master’s or equivalent degree) in Law, Human Rights, Communications, Development Studies, International Relations, Social Sciences or an appropriate related field or discipline; or Bachelor with a minimum of two (2) years of relevant work experience in the technical role of human rights areas.
- Human rights knowledge and experience are required.
- Demonstrated knowledge, research and technical skills in human rights are mandatory and the ability to acquire them.
- Demonstrated ability to plan and organise tasks and workflows, with proven ability for accuracy under pressure and adherence to deadlines.
- Demonstrated commitment to collaborative work practices.
- Proven skills in problem-solving in a complex organisational environment and work planning.
- Ability to multi-task, work long and irregular hours including weekends, perform tasks outside the usual job scope, and willingness to travel frequently on short notice.
- Good command of English, written and spoken.
- Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.