1. Represent the ASEAN Secretariat at external meetings relating to the mandate and priorities of the Secretariat:

• Senior Officials Meetings, Ministerial Meetings and other key policy decision committees;
• Recommendations on matters of strategic and policy significance and providing ASEC’s input to the relevant meetings to facilitate decision-making;
• Manage external relationships and develop a network of contacts both within ASEAN bodies as well as Regional and International Organisations to facilitate the work of ASEC.

2. Contribute to the collective leadership of the Secretariat.

• Model the Secretary-General’s publicly stated “Core Principles” in all work;
• Contribute to the overall strategic direction of ASEC to ensure its mandate is effectively fulfilled;
• Advise the Secretary-General on any matter on which he requests input;
• Liaise regularly with other Deputy Secretaries-General to ensure policy and Departmental operational consistency;
• Fulfil responsibilities as a member of ASEC’s Executive Committee (EXCOM);
• Represent the collective position of the EXCOM to CCA staff;
• Ensure the effective communication of EXCOM decisions to CCA staff;
• When requested by the Secretary-General, act as Officer-in-Charge of ASEC.

3. Establishing and maintaining appropriate governance frameworks for ASEC:

• To provide guidance to the Directors for Community Affairs, Corporate Affairs, and Legal Services & Agreements in their respective areas;
• To monitor compliance in the implementation of proper regulations and policies to govern Secretariat operations, particularly in relation to staffing and financial matters, as well as matters associated with the hosting of ASEC in Jakarta.

4. Overseeing the Corporate Development of ASEC:

• To monitor the effectiveness of systems and procedures;
• To initiate review of systems and procedures for ASEC, when necessary, to ensure the appropriate alignment to ASEC’s mandate and operational priorities;

• To provide guidance in developing innovative modalities for mobilizing resources from internal and external sources to support ASEAN cooperation activities;
• To provide the professional development activities required to ensure organizational effectiveness.

5. Providing leadership in aligning the activities of the Department with the overall mandate, role and functions of ASEC:

• To set performance goals with the Directors and Division Heads based on the goals and objectives of ASEAN and on guidance from the Secretary-General;
• To communicate clear directions to all those whose cooperation may be needed so as to influence the achievement of Department’s goals as well as ASEC’s role and functions;
• To motivate and inspire staff with growth mindset and overcome any political, bureaucratic, and resource barriers in performing their day-to-day activities, and exercise disciplinary action accordingly.

6. Directing, guiding and managing the Directorates in fulfilling their responsibilities:

• To oversee and direct the Directorates for Community Affairs, Corporate Affairs, Legal Services & Agreements, and the Divisions under these Directorates;
• To monitor progress toward the objectives and achievements of the Department and the implementation of the overall work plans and take corrective actions, if necessary;
• To regularly assess the performance of the Department in achieving its objectives and take appropriate measures to rectify any shortcomings for subsequent work plans;
• To monitor emerging issues and ensure that work is prioritised appropriately in response to those issues, where necessary, reallocate resources accordingly;
• To ensure that the Department, Directorates and Divisions under it adopt a strategic approach in its work, taking due considerations of ASEC’s long term objectives.

7. Monitoring the Directorates and Divisions under the Department of Community and Corporate Affairs to work collaboratively towards fulfilling ASEC’s mandate:

• To set prioritised objectives of the Department for each financial year, and direct Directorates and Divisions to develop supporting work plans;
• To promote dialogue and interaction among Directorates and Divisions within the Department;
• To ensure appropriate mechanisms are in place that enable the Department to respond effectively (within available resource) to the requirements of ASEC.

8. Ensuring continuing professional development through performance management and people development practices:

• To continuously develop the competencies of staff through planned programmes and assignments;
• To conduct performance coaching and counselling to facilitate staff achieving optimum Performance;
• To supervise and conduct performance appraisal for subordinates and ensure their continuing professional development.

Education:

• Advanced degree in one of the following disciplines: Public Administration, Public Policy, Business Administration/Business Management, International Relations, Law, Corporate Communicaitons, or related disciplines. 

Experience:

• At least fifteen (15) years of experience with a proven track record in government, inter-governmental, international organization, and/or multi-national organization.
• Experience in dealing with a wide spectrum of corporate planning and developmental co-operation both in regional and international environment. 
• A solid understanding of international and regional issues, and knowledge of and commitment to ASEAN ideals.
• High-level ability to lead and motivate staff in a dynamic, multi-cultural and demanding environment.
• High-level interpersonal, negotiation and communication skills, including experience in cross-cultural environment and international settings.
• High-level ability to develop and maintain sound working relationships with government representatives, public and private sector organisations and other stakeholders.
• Commitment to consultative and collaborative approaches and work practices.
• Excellent command of English, written and spoken.
• Familiarity with diplomatic practices and protocol and willingness to travel frequently on short notice.

Age:

• The age limit for each applicant shall not be more than 57 years old. ASEAN Secretariat Staff shall not be retained in active service beyond the age of 60 years.