Recruitment Management Portal

(Beta/Trial Version)
Job Reference Number :
CSPF/ASO/017
Opening Date :
11/04/2025
Job Title :
ASO Protocol & Conference Services
Closing Date :
27/04/2025
Job Description :
The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast Asia, with Timor Leste as its 11th member with an “Observer” status. It was proclaimed a community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together,” signed by the ASEAN Leaders during the 27th ASEAN Summit in Kuala Lumpur, Malaysia, in 2015. The ASEAN Community Vision 2025 calls for the ASEAN Community in forging ahead together, and to work towards building a community that is politically cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Ministers of the ASEAN Member States with basic functions of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve centre of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people.

In alignment with the ASEAN 2025 and Key Aspirations of the three pillars of the ASEAN Community, namely the ASEAN Political-Security Community (APSC), the ASEAN Economic Community and the ASEAN Socio-Cultural Community, supported by the Department of Community and Corporate Affairs, the ASEAN Secretariat is inviting qualified Indonesian Citizens or ASEAN Nationals who are already residing and eligible to work in Indonesia to apply for the position of Associate Protocol & Conference Services Officer for Conference Services, Protocol & Formalities Division, Community & Corporate Affairs Department.


Remuneration and Benefits:
Successful candidate will be offered a basic salary of IDR 12,027,750 and attractive remuneration package including monthly transportation allowance, outpatient medical reimbursement, hospitalisation & life insurance, annual bonus of a month’s basic salary, and gratuity. Subject to good performance during the probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of the six-month probationary period. Please note that ASEAN Secretariat Staff shall not be retained in active service beyond the age of 60 years.

Responsibilities
  1. Reporting to the Assistant Director and Senior Officer of Conference Services, Protocol & Formalities Division, the Associate Officer shall be responsible for the following duties:
    1.  Assist in ensuring that ASEAN protocol practices and procedures are met for meetings, events and ceremonies held in ASEAN Secretariat, and elsewhere.

    2.  Coordinate, liaise and facilitate all events held at the ASEAN Headquarters/Secretariat, including VVIP/VIP visits.

    3.  Observe, monitor and ensure that SG VVIP and VIP’ needs during events are provided in a timely and professional manner. 

    4.  Manage and update meeting/conference/event schedules and VVIP/VIP visits at the ASEAN Headquarters/Secretariat.

    5.  Perform other duties required related to protocol and conference services, including the usage of meeting/event venues and monthly reports. 

Qualifications

    • Bachelor’s degree in Business Administration, Public Administration, Public Relations or any appropriate related field or discipline. Experience in organizing events/meetings/conferences in the specific area of protocol, including managing VVIPs in an international/multi-lateral setting, is desirable.

    • Technical skills and knowledge in the application of administrative procedures and practices of international organization in relevant area; or demonstrated ability to quickly acquire them.

    • Demonstrated knowledge and experience of conference services and protocol practices.

    • Demonstrated ability to plan and organise tasks and workflows, with proven ability for accuracy under pressure in timely manner and adherence to deadlines.

    • Good oral and written communication skills, including experience in cross-cultural environment and international settings.

    • Demonstrated ability to develop and maintain sound working relationships with stakeholders.

    • Demonstrated commitment to collaborative work practices.

    • Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.

    • Sound command of English, written and spoken.