The ASEAN Secretariat was established in 1976 by the Foreign Ministers of ASEAN with the basic function of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve center of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people.
In alignment with ASEAN 2045: Our Shared Future and Key Aspirations of the three pillars of the ASEAN Community and ASEAN Connectivity, the ASEAN Secretariat is inviting Indonesian Citizens or ASEAN Nationals who are already residing and eligible to work in Indonesia to apply for the position of Officer for External Relations Division 1, ASEAN Political and Security Community Department.
Remuneration and Benefits:
Successful candidate will be offered a basic salary of IDR 16,835,950 and attractive remuneration package including monthly transportation allowance, outpatient medical reimbursement, hospitalisation & life insurance, annual bonus of a month’s basic salary, and gratuity. Subject to good performance during the probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of the 6-month probationary period.
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Reporting to the Assistant Director/Head and Senior Officer of External Relations Division 1, the Officer shall be responsible to:
1. Provide technical and administrative support to the ASEAN-Chile Development Partnership and East Asia Summit (EAS) cooperation:
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Provide assistance prior, during and post-meetings including:
- Compiling information and assisting in preparing, when requested, relevant documents such as briefing notes, talking points, presentations, draft texts, document kits;
- Coordinating meeting logistics with relevant stakeholders;
- Servicing meetings including manning computer, amendments to documents, taking note, distribution of documents;
- Assisting in preparing meeting report/summary record and circulation of outcome documents.
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Assist in the coordination of follow-up actions and decisions with relevant internal and external parties.
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Administer the EAS website.
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Assist in maintaining and managing the database, information system, reports and resources on ASEAN-Chile and EAS cooperation.
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Prepare relevant administrative documents i.e. Memo, letter, as necessary.
2. Provide technical and administrative support for implementation of programmes and projects under the ASEAN-Chile Development Partnership and EAS cooperation framework:
- Assist in the coordination of projects and activities under ASEAN-Chile cooperation and EAS cooperation.
- Assist in the formulation of project/programme proposals and in the mobilisation of funding support.
- Monitor the implementation of project/programme activities.
3. Facilitate requests from ASEAN Member States, Chile, and non-ASEAN EAS participating countries as required:
- Attend ASEAN-Chile and EAS meetings, as well as CPR and CPR-Working Group meetings under relevant agendas when required.
- Serve as resource person on ASEAN-Chile and EAS matters when needed.
- Assist in coordinating and supporting the work of other Divisions/Directorates on ASEAN-Chile and EAS matters when and if requested.
4. Perform other functions as decided by the Division.
Qualifications
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- Advanced university degree in International Relations, Political Science, Economics, Management or an appropriate related field; or Bachelor’s degree with a minimum two (2) years relevant work experience in technical role.
- Demonstrated knowledge and policy, research and technical skills in the relevant area and the ability to acquire them.
- Demonstrated ability to plan and organise tasks and workflows, with proven ability for accuracy under pressure and adherence to deadlines.
- Demonstrated ability to develop and maintain sound working relationships with stakeholders.
- Demonstrated commitment to collaborative work practices.
- Proven skills in problem solving in a complex organisational environment and in work planning.
- Ability to multi-task, work long and irregular hours, perform tasks outside the usual job scope, and willingness to travel frequently on short notice.
- Good command of English, written and spoken.
- Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.