Reporting to the Assistant Director/Head of Health Division of the ASEAN Secretariat, the PC shall be expected to deliver the following:

1. Support the ASEAN Secretariat Health Division in all coordination, planning and implementation of programme activities relevant with ACPHEED preparation and early operations:

• Manage the delivery of programme activities and ensure its compliance with ASEAN Secretariat and Department of Foreign Affairs and Trade (DFAT) - Australia programming requirement and identify opportunities for coordination with other programmes by other partners;
• Work closely with the ACPHEED host countries on preparatory activities and partnership opportunities;

• Prepare project reports, which includes programmatic and financial reports as required;

• Support the monitoring & evaluation of project activities, which includes effective coordination with the Aus4ASEAN Futures Initiatives Program Planning & Monitoring Support Unit (PPMSU) and the Australian Mission to ASEAN. This may include seeking information and assessments from relevant stakeholders, information on project progress and impact, and insights on future ACPHEED priorities relevant for Australia’s future programming to support ACPHEED operations;

• Assist to facilitate the project development and approval within ASEAN mechanisms for upcoming preparatory activities of ACPHEED, such as ACPHEED Detection and Risk Assessment, ACPHEED Prevention and Preparedness and ACPHEED Secretariat. This would include developing concept note, project proposal, tendering process, contract preparation and management, in consultation with relevant stakeholders, implementing agency/ies and lead countries; and

• Support in development of resource mobilisation strategies, and engagement with potential donors and partners to ensure ACPHEED’s operational sustainability.

2.    Support the Health Division in relevant coordination and reporting within ASEAN processes:

• Assist the Health Division in facilitating and coordinating implementation of ACPHEED functions with other related health sector/health security initiatives, including but not limited to ASEAN Mitigation of Biological Threats (MBT) Programme, One Health Initiative, Public Health Emergency Coordination System (APHECS), Biosafety and Biosecurity, ASEAN BioDiaspora Virtual Centre (ABVC), ASEAN+3 Field Epidemiology Training Network (FETN), ASEAN Emergency Operations Centre (EOC) Network for Public Health Emergencies;

• Proactively build and maintain effective, collegial and harmonious work relationships with relevant ASEC desk officers, AMS, Dialogue Partners and other stakeholders, as well as to provide support to liaise and engage;

• Coordinate and collaborate with Health Division officers responsible for ASEAN Health Cluster 2 where ACPHEED is a priority including ASEAN Mitigation of Biological Threats (MBT) Programme, One Health Initiative (OHI), Public Health Emergency Coordination System (APHECS), Biosafety and Biosecurity, ASEAN BioDiaspora Virtual Centre (ABVC), ASEAN+3 Field Epidemiology Training Network (FETN), ASEAN EOC Network;

• Facilitate reporting on ACPHEED and its activities to relevant ASEAN Health Clusters, ASEAN Secretariat and ASEAN-Australia mechanisms;

• Provide policy research and analysis, including drafting information papers, background notes, talking points, research papers pertaining to ACPHEED, as requested;

• Contribute to project and stakeholder meetings as necessary and coordinate the preparation of documents such as discussion papers, concept papers, communication materials and follow-up actions resulted from the meetings; and

• Perform other related duties as assigned by the Head of the Health Division. 

• Master’s Degree or equivalent in a discipline relevant to the Public Health, International Relations, Development Studies or other relevant discipline with a concentration around development and programme management with a minimum three (3) years high-level experience in programme development, coordination and management is required.
• Bachelor’s degree in relevant specialist discipline(s) with five (5) years qualifying work experience in a leadership role in lieu of the Master’s degree, may also be considered.

• Experience in managing development programme, from the early stage of development, implementation as well as monitoring and evaluation.

• Experience coordinating with partners and stakeholders in a multi-country (regional) setting is highly preferred.

• Experience working for socio cultural development, particularly related to health is desirable.

• Understanding of and experience working within ASEAN systems and/or ASEAN Secretariat is desirable.

• Demonstrated ability to develop and maintain good working relationships with the public and other stakeholders, including experience in a cross-cultural environment and international settings.

• In-depth understanding of international and regional issues, and knowledge of and commitment to ASEAN ideals.

• Proven skills in problem solving in a complex organisational environment and in work planning.

• Ability to work both independently and as part of a team, and to complete work in a timely manner.

• Strong report writing, coordination and inter-personal skills.

• Proven ability for accuracy under pressure and adherence to deadlines.